Category Archives : Office Etiquette’s

14 Bad Office Etiquette That You Might Be Guilty Of

Image credit: ej4.com
Image credit: ej4.com
Image credit: ej4.com

At work – especially at a cubicle workplace, you share the space with a bunch of other people. That means that you can’t act like you’re at home because there are certain rules and common office etiquette standards that you need to adhere, for the sake of everyone at the workplace. So without delay, we present to you 14 bad office etiquette that you might be guilty of:

 

1. Talking too loud

You might annoy and infuriate those around you when you shout and yell, while you might be equally guilty if you talk too loudly on the phone too because it affects your colleagues’ train of thoughts. Be considerate about others at work because you might distract them from completing their task.

2. Interrupting someone

Interrupting someone is rude because it shows that you lack respect to the speaker. It also indicates that you have no interest and don’t give a flying fart about what they’re trying to convey. Let the speaker finish what they have to say, then you can bring up your own points. There’s really no need to rush.

3. Not flushing the toilet

You’re sharing the toilet with many others, it’s only ethical that you flush the toilet after using it. It’s not that much of a hassle and you get to spare the others from the horror that follows.

4. Never returning borrowed stuff/ Taking stuff without permission

It’s impolite to borrow stuff from others and then not returning it because 1) They may need to use it later on and 2) They don’t belong to you!

Also don’t just take your colleagues belongings without asking permission, and that includes their meals in the pantry or in the refrigerator.

5. Eating strong scented food

Food with strong pungent smell such as durian or food that have strong pungent/unpleasant smell (i.e: stinky tofu or onion/garlic smell) can be offensive to some and may hinder their ability to concentrate. If possible, avoid eating them at the workplace.

6. Body odour

On the topic of smell, don’t fill the air at your workplace with the scent of your body fluids. Change and wash your clothes regularly or wear a suitable deodorant.

7. Being late for internal appointments/meetings

You should always arrive on time for your appointments and meetings, whether if it’s at work or outside of work. It’s also impolite to keep others waiting for you because you might build an unwanted reputation as someone who’s never on time for appointments.

8. Attending to your phone during meetings

During a meeting, it’s utmost importance that you give your full attention and not attend to your phone because you want respect the person who’s talking.

Also, either turn off your phone or put it to silent mode so that it doesn’t interfere people during a discussion or presentation. It’s not something you want to do especially if all the big bosses are around.

9. Littering in the office

It’s certainly not ethical to throw those unwanted notes, tissues and food waste around the office as it might attract roaches and rats not the mention it makes the office look awful. On top of that, you look like a total slob.

10. Not washing your own dishes

No matter how busy you are, cleaning up after using the dishes shouldn’t take you more than a couple of minutes. Even if your office employs a cleaner, cleaning up after you’re done should be your responsibility. A person who does their own dishes is seen as a responsible person who does not leave their own mess for someone else to clean.

11. Hogging the items at the pantry

Technically speaking, the items in the pantry are indeed for your usage, but that doesn’t mean that you should go overboard by being too greedy and inconsiderate by selfishly hogging items without the consideration of others.

12. Invading private spaces

Some people can be really particular about the violation of their privacy. Even though there might not be any physical barriers such as fences or walls separating each and everyone’s space, it’s the unspoken rule that you shouldn’t go around people’s places touching their personal things and behaving like they’re yours. Respect their privacy and they’ll respect yours.

13. Not knocking/interrupting a meeting

We were all taught to knock before we enter when we were kids, so don’t just barge into a room especially when there’s a meeting going on. It’s always polite to knock the door before you enter and just to be on the safe side, knock beforehand even if you know that no one’s using the room.

14. Not silencing your phone while at work

It would be advisable to silent your phone or put it to vibration mode because it might interfere others in the office. On top of that, the message notification sound from online instant messaging apps can be annoying as you might receive a handful of notifications a day.

 

Nobody’s perfect, but that doesn’t mean that you should bring your bad etiquette to the workplace. Of course, there are a host of other bad office etiquette that are not in this list, but it’s common courtesy to think before you act because you need to sympathize with others.

If everyone could cooperate together to make the office a cleaner and friendlier environment, then everyone could come to work focused without worrying about additional stress at work.

 

 

 

 

 

How To Stand Out As An Intern

Image credit: internqueen.com
Image credit: internqueen.com
Image credit: internqueen.com

 

You may or may not get paid during the course of your internship, but one thing’s for sure: It’ll be a eye-opening experience for you. In just a span of a few months, you’ll get a taste of working life in the industry and at the same time, develop new skills that will prepare you for life in the workforce. So naturally, you’ll want to make the most out of your internship and ensuring that you end it on a high note. Without further ado, below are the things that can help you to stand out in your time as an intern:

 

1. Be humble

You’re entering the organization as a newbie, so you have to show your humility. You may be a big fish in a small pond in your college, but now you’re a small fish in a big lake because you’re at the bottom of the food chain. So it’s good to be humble while having an open mind because your colleagues are way more experienced than you.

Being humble is also crucial because your pride and arrogance may affect your decision making and as a result, you may risk jeopardizing the image of the organization by losing important information or clients if you decide take things into your own hands. Remember, some of the most successful people are very humble and grounded despite of their success, and that shows character.

 

2. Be hardworking

A word that’s relatively thrown around a lot but not a trait that many people practice. Hard work comes from the desire to transcend and to exceed expectations, and it’s a extremely beneficial trait to possess. If you rationalize the notion for not working hard because it’s an internship, then you’re losing the opportunity to learn and grow as well as a chance to cement a permanent position within the organization. You should always strive to give 100% or even more if it’s possible.

 

3. Be patient

Another crucial quality to possess and vital especially if you’re an intern. Considering the amount of work and things that you need to deal with, you might feel that your remuneration does not justify your workload. But don’t get upset and leave, or lose yourself in front of your employers before you complete the course of your internship because you’ll regret it eventually. Remember, your internship is an invaluable experience that shouldn’t be taken lightly.

Good or bad, whatever the outcome of your internship is, you must still be patient because it helps you in your learning process. Your patience will eventually be the catalyst for developing new skills – whether if it’s how to deal with slower colleagues or learning to control your emotions. Either way, it will change the way you think and work.

 

4. Push yourself out of your comfort zone

You may be a writer for a website as an intern, but don’t just restrict yourself to just writing. Perhaps you’re hesitant to step out of your comfort zone and prefer doing things in routine because it’s safe and you’re afraid of change, but change can lead to positive outcomes.

Push yourself to learn new things and improve on things that you’re either weak at or may dislike. If you polish your strengths while ignoring your weaknesses then you’re just basically restricting and limiting yourself in terms of the diversification of your skills. It’s beneficial to learn a little bit of everything because it’s competitive out there.

For example, if you you push yourself to learn how to utilize SPSS for analyzing statistical data or some basic HTML for programming, then at least you’re stepping out of your comfort zone and you’re making proper use of your time as an intern. Your superiors will be pleased to know that you took the initiative to come out of your comfort zone and your knowledge in programming may save you when you’re job hunting because there is demand for talents who possess a bit of programming skills.

In addition to that, you’re developing new skills that are outside of your skill sets – which may come in handy in the future. Your future employer will be more than happy to know that you’re the handy person at the office.

Lastly, it’ll look good on your CV and who knows, you might come to like doing something that you thought you were previously uninterested in.

 

5. Mingle around

Image credit: dailyrunneronline.com
Image credit: dailyrunneronline.com

 

Be nice and fun around the office. Greet your colleagues and superiors. Tell them that good joke you know that never fails to make people laugh, or one the stories about your adventure. People tend to accept you when you’re a likable person with a good sense of humor.

You should also socialize more often in order to build your connections and networks. Talking to people will allow them to understand you better and vice versa. This is particularly useful if you want to express yourself. Building a solid relationship with your colleagues may help you when you’re job hunting because there’s a high chance that they might refer you to their contacts and speak highly of you and your qualities.

 

6. Take your internship seriously

Your internship is a great platform for you to shine and to show what you’re capable of. Even if you’re given a task that may seem insignificant or small, don’t take it lightly. Instead, do your best and treat it like a real job, such as being punctual and obeying the rules.

When you’ve proven that you can handle the task, your manager or supervisor will then give you a bigger role. One thing will lead to another and before you know it, you’ll gain their trust because of your commitment. In the end, the one that benefits from all of this will ultimately be you.

 

7. Don’t take things personally

Understand that every decision that your superiors make or they may expect of you, is nothing personal, just strictly business. Don’t take things personally and hold grudges because you need to remember that your organization is running a business, and sometimes the business perspective needs to be taken into consideration. However, if you still feel uncomfortable about certain things, sit down and have a talk with your superiors about the way you feel and try to find a viable solution together.

 

 

Late To Work Again?

Image credit: pinterest.com
Image credit: thenextweb.com
Image credit: thenextweb.com

 

Being punctual is instilled in some people. For others, it might seem like it’s impossible to be punctual as if the universe is working against them to cause them delays.

If you’re one of those who can’t seem to manage your time properly and regularly find yourself to be one of the last person to walk in the door, your punctuality record may be a problem in the long run and that’s when complications start to kick in.

Don’t throw in the towel just yet however, the truth is, there are no secret recipes or formulas for getting to work on time. In fact, the solutions are a simple set of habitual traits of procedures, organization and planning. Fret not, because here are some tips to help you:

1. Get your stuff ready the night before

Ever find yourself caught in the “decisions, decisions” kind of scenario when trying to pick out your wardrobe? Desperately tearing the house apart because you can’t seem to find your car keys when you’re already running late? Starting your car only to find out that your car is running low on fuel?

If you find yourself repeating these situations over and over, then perhaps you need to prepare the things that you need to execute in advance.

Select your clothes and lay them out so that you won’t have to spend minutes every day deciding what to wear. If you’re planning on preparing your own meals then get the ingredients ready the night before.

Pack everything that you need to bring along into your bags and leave your keys, socks, wallet and phone at one designated spot so that you won’t scramble searching for them and can grab them on your way out of the door – killing a few birds with one stone.

Image credit: memegenerator.net
Image credit: memegenerator.net

 

2. Keep a checklist

List down the things that you need to both bring and prepare for work ahead of time. Keep it simple, short and concise, but detailed. If you want to be on the safe side, make extra copies of your checklist just in case if you misplaced the original one.

If you’re concerned about the environment and saving trees, then you could always utilize technology by using mobile apps such as simplest checklist, checklist or Google Keep to keep you actively reminded.

 

There are plenty of apps out there that could provide you better time management. (Image credit: computerandyou.net)
There are plenty of apps out there that could provide you better time management. (Image credit: computerandyou.net)

 

3. Get out of bed early

 

Image credit: flickr.com
Image credit: flickr.com

It’s hard to get out of bed when you’re all warm and cozy that’s understandable, but if you find getting out of bed taxing, it boils down to mainly two things: 1) You lack sufficient sleep and 2) You find it extremely challenging to get out of bed, especially psychologically.

If you lack sufficient sleep, it’s only natural that you’re too tired to get out of bed. The solution then is that you should go to bed earlier and get at least 7 hours of sleep a day. Going to bed earlier not only ensures that you have enough sleep, but also complements your health. Furthermore, you’ll have ample time to prepare for your day.

Give yourself plausible reasons as motivation to wake up early, whether if it’s a reward – like food or something that you need to complete, or something that you can look forward to by waking up early in the morning. You’ll soon find those “another 5 minutes” to stay in bed excuses slowly disappearing. If you’re both excited and looking forward to go to work then this probably won’t even be a burden to you.

With just a simple act of psychology, you won’t find getting up a psychological barrier and tiresome but instead you will both look forward and feel eager to start your day positively.

 

4. Prepare for contingency

You’re out of your house early, pleased and confident of arriving early to work. You already picture the euphoric look on your boss’s face when he/she sees you early for the meeting. But then something unexpected occurred: the train stalled. Your car won’t start. An accident happened and caused a massive traffic delay.

Granted, accidents do happen and you can’t predict them, but you can anticipate them. You need to prepare for these kind of consequences and have at least a contingency plan.

Perhaps you can take measures such as ensuring that you service your car regularly or checking for updates on traffic delays before you leave your house, so that you can take a different route. At the very least you’ll have the time not just to formulate a plan B, but a plan C, D and E as well.

 

5. Set the time of your clocks, watches and phone to an earlier time

Change the time of the clocks and watches in your home (including your phone) 15, 20, or 25 minutes earlier from the actual time if it’s possible, so that not only will you wake up and sleep earlier, but you’ll be early for meetings as well. In fact, everything that you do is ahead of time and you won’t have to worry about punctuality.

 

6. Make it a habitual process

Try to sleep and wake up at the same time every day, eventually your biological clock will get accustomed to it and you’ll find yourself actively awake without needing to hit the snooze button. Once it’s a habit, getting up early will come naturally for you as you’ll also find yourself ready to wake up instead of having to wake up.

 

7. Don’t sweat the small stuffs

Of course, getting up early doesn’t necessarily guarantee punctuality. Try to focus your energy on the bigger picture – like what you should really be spending your energy and effort on. Some of us might wake up early, but we spend too much of our precious time on insignificant things such as mulling over what to wear to work and spending too much time in the bathroom all because we take advantage of having that extra time to spare. If we waste too much time on such things, whatever time leverage we have, will never be enough.

You’re up early for because obviously you want to achieve something important.  Don’t get distracted by the small things and lose your course.

 

8. Train yourself to take punctuality seriously

 

Image credit: memegenerator.net
Image credit: memegenerator.net

 

Maybe you think that being on time doesn’t really matter especially in a culture like Malaysia where it’s a generally acceptable norm, but this will affect you both as a person as well as a professional on many levels.

Firstly, people might not trust you to handle big responsibilities because of your poor time management.

Secondly, if you don’t take being punctual seriously, there’s a high possibility that you might not take other responsibilities seriously as well. How you discipline yourself to take control of your life and the standards that you set for yourself can been seen through your actions. No matter how hard you try to convince your superiors, action speaks louder than words.

And lastly, people might get upset if you keep them waiting all the time. Eventually, you’ll be infamously known for your bad habit and it might be the thing that people associate you with. You don’t want a bad reputation looming over your head do you? As William Shakespeare famously once said: “Better three hours too soon, than one minute too late.”

 

 

 

 

Why Frequenting The Office Restroom Might Be Bad For You

Image credit: onemetal.com
Image credit: polkadotribbeaux.wordpress.com
Image credit: polkadotribbeaux.wordpress.com

What goes in, must come out. The restroom/Holy Grail/zen area – whichever way you call it, the time you spend in it is arguably one of the few times when you can have some privacy as well as the luxury of taking your time to do your business.

At work, it’s no different; we spend the majority of our time at work so it’s not unusual that we spend more time at the office restroom than the one at home. The only difference is that unlike the one at your house, you share it with more people.

However, if you happen to be one of those few people who spend more time in the restroom more than others at work, chances are you might get some unwanted attention:

 

Your colleagues might be fussy about it

You might have a bowel condition or a bladder problem and you can’t help it so that’s understandable, but you colleagues might not be able to relate to your condition and they’ll soon be conjuring several hypothesis about you and your close association with the restroom. They might complain about “holding it” a little longer because of the aroma that you’ve just so ever kindly left in the rest room after your little business. As a consequence, your relationship with your colleagues might be affected.

Your colleagues will be like "10 things I hate about you". (Image credit: onemetal.com"
Your colleagues be like “10 things I hate about you”. (Image credit: onemetal.com”

 

Your boss might think that you’re lazy

Your boss might likely be the first person who notices this peculiar behavior as well as the first person to voice out. He/she might think that you’re just using the restroom as an excuse for slacking off from work and that you’re not actually doing your business but sleeping or playing games on your mobile – which could tarnish your reputation.

 

The cleaner might not appreciate it

Unless if you’re a responsible person who cleans up your mess (and that’s a big if), some other unfortunate soul would have to clean up your abomination, which most likely the cleaner that comes in once a week. Say goodbye to making friends with him/her because your artistic artwork in the restroom will be a nightmare for him/her.

Can you guess why she's one of the most powerful woman in the world? (Image credit: voont.com)
Can you guess why she’s one of the most powerful woman in the world? (Image credit: voont.com)

Your truly have a condition

If you find the urge to visit the restroom frequently then you should seriously consult your doctor as it could be serious. If you feel the urge to pee frequently then it could be that you’ve some problems with your bladder or kidney.

For males, it could be a possible warning sign to prostrate problems. Likewise, bowel problems might reflect a poor digestive system, diet or lifestyle.

 

You’ll be an urban legend and have several pseudonyms

Your regular visits to the restroom will most likely the subject of gossip during breaks or gatherings. Your story will begin with “legend says that…”, stories about you (whether true or not) will suffice, your colleagues will formulate different hypothesis and theories about you and you’ll be a target for jokes. On top of that, you’ll be associated with pseudonyms like “crappy boy”, “the artist” and “A river runs through it” and  get weird stares around at the office.

 

In the end, it’s nothing to be ashamed of

We’re all humans, so there would be a point in time where we need to go do our business, whatever the circumstances. But of course it’s not just strictly just for that purpose, we all use the restroom for different purposes, such as freshening up before heading for an important meeting, cleaning coffee stains on our pants, retouching makeups or even to making private phone calls.

If you happen to know someone who has a condition then you shouldn’t make fun of him/her because you’re not in the position to judge them because we’re not in their position. Besides, if you’re reading this at work then you’re already guilty as you should be working, not reading about weird articles!